Production Resource Group

  • Administrative Assistant

    Job Location(s) US-Chicago
    Posted Date 16 hours ago(10/18/2019 4:07 PM)
    Job ID
    2019-2177
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    PRG is the world’s leading provider of services and solutions in entertainment and events. We bring industry-leading creativity, experience and technology to every project we undertake.

     

    Our teams consist of the most accomplished experts, engineers and craftspeople working in theatre, film, tv, broadcast, concert touring, corporate events and hotels and staging. With 170 patents and over 70 trademarks, we are a company defined by innovation. And, through our network of 70 offices spanning five continents, PRG is capable of delivering for its customers anywhere on the globe.

     

    Responsibilities

    HR & COMPLIANCE:

    • Create new employee onboarding binder / docs
    • Payroll processing 
    • Payroll reports/time sheet filing
    • Employee record keeping & filing – scanning & uploading
    • Employee Recognition Board support
    • FMLA & LOA documentation processing & filing
    • State / Fed postings & updates
    • Attend OM Calls & make notes 
    • DMV Pull notice filing

    OSHA:

    • Assist with OSHA compliance record keeping and documentation
    • • MDS – Material Safety Data Sheet – update as needed.
    • • Maintain & file meeting records and attendance records
    • • Complete work Injury reporting documentation
    • • Complete OSHA 300A Logs

    OFFICE ADMIN & MISC:

    • Book employee travel for shop people
    • Meeting minutes 
    • Collect / review / file security logs - daily
    • Cover phones when reception is out
    • Assist with UES project – photography & documentation 
    • Assist with AP invoice paperwork organization / filing / boxing
    • Assist with general filing and office record storage room organization.
    • Helping with Admin duties related to Sub Rental and Inventory control
    • Helping with Purchasing Receiving and reconciliation 

    Qualifications

     

    • High School diploma.
    • Good working knowledge of Microsoft Office, Outlook, Word, Excel
    • Good organizational skills
    • Ability to multitask
    • Good communications skills

     

     

    EEO and Disclosure

    PRG is an Equal Opportunity Employer. PRG is a drug-free work environment, pre-employment testing will be required.

     

    This is a safety sensitive position and will require pre employment drug screening.

     

    Production Resource Group LLC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. 

     

    PRG cares about the safety of our employees and applicants. PRG does not use chat rooms for job searches or communications. PRG will never request personal information via informal chat platforms or unsecure email. PRG will never ask for money or an exchange of money, banking or other personal information prior to an in-person interview. Be aware of potential scams while job seeking. For information on job scams, visit, https://www.consumer.ftc.gov/JobScams or file a complaint at https://www.ftccomplaintassistant.gov/

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