Production Resource Group

  • Travel Specialist

    Job Location(s) US-NY-New Windsor
    Posted Date 3 days ago(10/16/2019 2:26 PM)
    Job ID
    2019-2168
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    PRG is the world’s leading provider of services and solutions in entertainment and events. We bring industry-leading creativity, experience and technology to every project we undertake.

     

    Our teams consist of the most accomplished experts, engineers and craftspeople working in theatre, film, tv, broadcast, concert touring, corporate events and hotels and staging. With 170 patents and over 70 trademarks, we are a company defined by innovation. And, through our network of 70 offices spanning five continents, PRG is capable of delivering for its customers anywhere on the globe.

    Responsibilities

    The Travel Manager is responsible for oversight and support of PRG’s Travel Policy and Amex Global Travel Program. This employee will serve as an intermediary between Amex and PRG by managing a company's strategic approach to travel (travel policy).  In this role the Travel Manager will analyze travel data and compare solutions against business and employee needs. Duties include promoting compliance with the corporate travel program, traveler safety and security, credit-card management, negotiation with vendors, and travel and expenses ('T&E') data management. It is the policy of PRG to provide excellent customer service both internally and externally.  Employees are expected to perform all their duties and responsibilities in accordance with this policy at all times.  Does related work as required.

    • Manage relationship between corporation and contracted travel program.
    • Manage relationships with vendors of direct travel like airline, car rental and hotel etc.
    • Identify and execute contract negotiations as well as ensure staff are using preferred suppliers.
    • Oversee administration of corporate credit card program inclusive of managing provider relations.
    • Assist finance team with quicker reconciliation of travel expenses.
    • Develop, monitor, audit and enforce employee expenses, corporate travel and credit card policies.
    • Run reports to confirm unused tickets are reissued and utilized.
    • Train Labor Coordinators and other relevant staff on effective travel booking.
    • Ensure international travelers have required visa’s and travel paperwork.
    • Coordinate conference and large group travel to maximize and ensure incentives and volume discount.
    • Monitor employee reimbursement process inclusive of managing systems and assisting ongoing processing.
    • Manage reporting inclusive of spend plus trends along with exception reporting, budgeting and forecasting.
    • Supervise investigation and resolution of client complaints.
    • Monitor training on expenses, travel and corporate card processes.

    Qualifications

    • BA degree preferred.
    • Customer oriented approach-strong communications and customer service skills.
    • Training in travel and tourism is a plus.
    • Proven experience as a corporate travel specialist.  Experience with large group bookings is required.
    • Knowledge of international travel regulations, customs and currencies.
    • Knowledge of T&E reporting and processing.
    • Concur and/or Deem preferred.
    • Strong administrative skills, knowledge of MS Office.
    • Excellent communication both oral and written (negotiation) skills.
    • Strong organizational skills required.

    EEO and Disclosure

    PRG is an Equal Opportunity Employer. PRG is a drug-free work environment, pre-employment testing will be required.

     

    Production Resource Group LLC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. 

     

    PRG cares about the safety of our employees and applicants. PRG does not use chat rooms for job searches or communications. PRG will never request personal information via informal chat platforms or unsecure email. PRG will never ask for money or an exchange of money, banking or other personal information prior to an in-person interview. Be aware of potential scams while job seeking. For information on job scams, visit, https://www.consumer.ftc.gov/JobScams or file a complaint at https://www.ftccomplaintassistant.gov/

     

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