Production Resource Group

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Labor Coordinator

Labor Coordinator

Job ID 
# of Openings 
Job Location(s) 
US-Las Vegas
Posted Date 

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Production Resource Group (PRG) is the world’s leading supplier of entertainment and event technology, production management and labor. PRG currently operates from over 40 Locations in North America, South America, Europe, Africa, Asia and Australia. From our worldwide facilities we provide our state-of-the-art inventory of audio, video, lighting, rigging, scenery and automation equipment.


PRG serves a range of markets, including concert touring, corporate events, trade shows, special events, theater, television and film. Our company is uniquely qualified to provide the resources and services customers need at any and all sites, efficiently and cost effectively. We provide service to the specialized needs of each of our markets. We can provide a single discipline, such as lighting, audio or video, or we can bundle disciplines for an integrated solution that meets the needs of the entire project.


An employee in this title has responsibility for technical event staffing at various events, including, but not limited to concerts, corporate and trade shows, television, theater, sporting events etc. The work involves sourcing staff, handling all administrative details. It is the policy of PRG to provide excellent customer service both internally and externally.  Employees are expected to perform all of their duties and responsibilities in accordance with this policy at all times. Does related work as required. 


  • Creates, calculates and submits detailed labor estimates based on client, venue, or event;
  • Staffing - Utilizes, if available, client-preferred crew lists first. Filling in the balance of the crew with the most qualified employees available;
  • Contacts lead personnel for their availability and pre-confirm; when necessary.
  • Provides on-site supervision as needed, including: monitoring daily sign-ins, breaks, meals and premiums;
  • Advises the client of contractual compliance requirements and the financial impact.
  • Confirm and submit crew requests to union daily and/or as necessary.
  • Resolves crew issues, verifying requirements for each day, confirming availability of crew and increase or decrease staff size as necessary;
  • Updates schedule with any changes and/or updates from the client.
  • Provides, processes and collects timesheets, worker confirmation lists, new hire paperwork, workers comps incident reports and any other documentation required to provide labor services, when applicable. 
  • Provides the client with daily running totals of labor cost; when necessary and provides finalized show billing.
  • Inputs union timesheets into Kronos Workforce for weekly payroll processing as needed.
  • Provides final show billings to clients as needed.
  • Collects and correlates all required safety and work certificates and inputs them into system as necessary.
  • Learns and comprehends industry terminology
  • Corresponds with federal, state and local agencies regarding employees; if necessary.
  • May use computer applications or other automated systems: word processing, calendar, e-mail and proprietary PRG systems and other database software such as ADP and Kronos Workforce.
  • Work on Show Site as needed, Evenings, Weekends on call.
  • May perform other incidental tasks, as needed or as assigned.


  • Two years of experience supporting Labor Staffing in an entertainment environment.

  • Must have Excel experience.

  • Microsoft Word / Outlook knowledge.

  • High School or equivalency diploma; One of the above years of specialized experience may be substituted with one year of successful full-time college education.  College degree preferred.

  • Knowledge: Good knowledge of the principles and practices of show staffing; Working knowledge of accounting and payroll practices and procedures. Experience with union crewing preferred.
  • Skills: Excellent communication skills; experience with negotiation.
  • Abilities: Ability to multitask effectively; ability to understand and utilize complex payroll information.
  • Characteristics: Customer Service orientation; Tact; Professionalism; Physical condition commensurate with the demands of the position.


PRG is an Equal Opportunity Employer. PRG is a drug-free work environment, pre-employment testing will be required.


PRG cares about the safety of our employees and applicants. PRG does not use chat rooms for job searches or communications. PRG will never request personal information via informal chat platforms or unsecure email. PRG will never ask for money or an exchange of money, banking or other personal information prior to an in-person interview. Be aware of potential scams while job seeking. For information on job scams, visit, or file a complaint at