Payroll - AR Clerk

US-CA-San Fernando
2 weeks ago
Job ID
2017-1196
# of Openings
1
Category
Accounting/Finance

Overview

PRG is the world’s leading supplier of entertainment and event technology. Powered by experience and imagination, our innovative solutions reliably solve the unique production challenges for a broad range of clients including concert touring, corporate events, theatre, film & television, special events and installations.

Operating from more than 40 locations in North America, South America, Europe, Asia, and Australia, PRG offers the ultimate blend of creativity and technology, backed by experienced teams of highly skilled technicians, craftsman and engineers. This wealth of expertise enables PRG to provide creative entertainment and event technology solutions that elegantly bring together the unique needs of the production, state-of-the-art technology, and our never ending desire to hear our clients say “Wow!”.

 

This is a specialized position responsible for bi-weekly payroll processing, reporting and transmission, as well as, collections calls, preparing for weekly Accounts Receivable meetings with Senior Management, preparing the weekly Cash Forecast for Corporate and other Finance responsibilities. Maintaining and even improving the current excellent state of the receivables aging is vital.

 

This position follows established procedures for processing payroll information and AR receipts, cash etc. This position prepares bank deposits, applies the daily lockbox, review of billings that are “In Review” for potential processing. Additional duties include sorting and filing documents. 

Responsibilities

Payroll:

  • Administer and process all aspects of payroll utilizing the payroll system, which includes computing and transmitting payroll to corporate office and ADP;
  • Compile time sheets, calculate overtime, transmit payroll reports on a timely manner, research provide answers to employee payroll questions;
  • Process employee hours and pay rates in compliance with federal and state laws; and consistent with company policies and procedures;
  • Maintain payroll records in compliance with federal and state laws;
  • Whenever necessary, obtain guidance from HR for up-to-date federal and state laws, company policies and procedures that impact payroll processing, reporting and recordkeeping;
  • Report to HR any hours, pay rates and other payroll-related activities that violate company policies and procedures, such as attendance issues, etc.;
  • Assist and/or perform other duties as assigned.

Accounts Receivable:

Work is performed in an automated environment and requires knowledge of and the ability to use bookkeeping and other office productivity software such as Word, Excel and Outlook.

  • Initiates collection efforts by communicating with customers via phone, email, mail or personally.
  • Prepare all reports related to the weekly Senior Management A/R Meeting.
  • Will lead the weekly Senior Management A/R Meeting and be able to address every individual aged receivable with substantial detail.
  • Prepare all reports required by local and Corporate related to A/R aging, Cash Forecasting on a daily, weekly and monthly basis.
  • Work with Corporate to clear the numerous intercompany eliminations on a monthly basis.
  • Carries out billing, collection and reporting activities according to specific deadlines
  • Follows up, collects and allocates payments
  • Posts all cash receipts, discounts, allowances, price difference, returns and other charge backs to customer accounts timely and accurately.
  • Prepares bank deposits
  • Processes, transmits and runs credit card transactions for customer sales and refunds.
  • Monitors customer account details for non-payments, delayed payments and other irregularities.
  • Tracks and investigates deductions (charge backs) from customer payments.
  • Researches and negotiates chargeback claims.
  • Investigates and resolves customer queries
  • Processes adjustments/credits
  • Request customer applications, verify credit history as well as set up new customers in the accounts receivable data base.
  • Maintains thorough, well organized accounts receivable customer files.
  • Maintains up-to-date billing system
  • Work with Corporate to accomplish intercompany eliminations on a monthly basis
  • Performs other account keeping duties as requested.

Qualifications

  • 2 years Payroll experience required, working knowledge of Kronos timekeeping and/or ADP systems a plus;
  • 2-5 years accounting and bookkeeping experience required;
  • Graduation from High School or possession of an equivalency diploma.
  • An associate’s or higher level degree in accounting or a related field may be substituted for year of the above work experience.
  • MS Office Suite with advanced Excel experience required;
  • Working knowledge of Oracle a plus;
  • Experience with inventory control systems required;
  • Effective communication skills (verbal, written and telephonic) required;
  • Clear verbal and written communication required;
  • Excellent attention to detail and customer service;
  • High rate of accuracy and excellent time management skills;
  • Excellent attendance track record required;
  • Experience in a fast-paced, with multiple deadline work environment required;
  • Strong analytical and problem solving skills;
  • Works independently as well as works well in a team environment;
  • Experience in entertainment industry helpful.

PRG is an Equal Opportunity Employer. PRG is a drug-free work environment, pre-employment testing will be required.

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